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By: Linda Kaly

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Monday, 11-Jun-2012 08:41 Email | Share | | Bookmark
Virtual Assistants, What Are They And How Can You Benefit By Usi

A Virtual Assistant is someone who can provide administrative support to businesses directly from their location, using email, the internet, postal or courier services, video-conferencing software or the telephony. They are able to do the day-to-day tasks that keep your business running smoothly while you can concentrate on growing your business and having time to do other activities that are essential to your success.

Virtual assistants have made the time & effort to set up their own workstation from home (or another location) and have all the experience, qualifications, equipment, and materials needed to provide this service to you. They manage their own tax records, Superannuation contributions, Annual Leave, training required and so on, so that you don't have to worry about the hidden costs of employing extra staff members.

All Virtual Assistants are unique and have a range of different skills that they are able to assist others with. Every client is different and what we do really depends on what your business needs for growth. It could be typing up letter, working out how your business can save money, bookkeeping, data entry or setting up a social media profile. It's always going to be different.

There are many times where a Virtual Assistant can come in very handy for you or your business. Just imagine you have a huge week on your hands where you need to organize a meeting for the coming month, including creating documentation, such as agendas, invites, organizing accommodation, catering, attendees etc. You also have a huge amount of priority paperwork that needs to be entered into a database and processed by the end of the week, as well as having to answer the phone and address client inquiries and a status report for two other projects that needs to be done ASAP. You may not have the time to do it all in the deadline you have.

A Virtual Assistant could help you out by doing one or more of these tasks and have it completed by the end of the week for an agreed price, a package price or a rate specified in a contract. It may take 1 hour or 5 hours but at least you will know that when you delegate a task to a VA it will be done within the time frame you specify and the job is done and dusted and there's no need to worry about it anymore.

Let's take another example. What about if you have your own business and you are having a lot of trouble with keeping up-to-date with your financial records because you're just too busy. You don't have time to do it as there are just not enough hours in a day but you know it needs to be done. You could hire a Virtual Assistant to take on this task for you for a couple of hours or if you wanted to, a few hours a month. They would do the work you need, prepare it for you, deliver it to you when you require it and it's one less task you need to concern yourself with.

You don't have to be in business or have a job to gain help from a VA either. You could need someone to help you draft a copy of your resume or CV, or even a letter that you may need help with writing. The list of when you might need a Virtual Assistant is endless. It's also cost-effective, 100% productive and worth a try.

Virtual Assistants work from an office location of their choice. This means that they may be located in a home office, they could rent an office, or they can even conduct work from the local library or cafe if they wanted to, with the new technology that is available now, the ways of getting work done can be maximized and more efficient by using devices such as mobile devices, laptops, Blackberries or Net-books.

Most Virtual Assistants work from a home office and/or on a mobile basis. If you live close by to where a Virtual Assistant is located, some may also be able to offer a service where they come to you and perform your requested work on site. Virtual Assistants work this way because it makes sense. If you think about it realistically, as a business owner or manager, employee costs are fairly high. Now, we don't want to take employees jobs away, not at all, we are just offering an alternative for you so that if you need a trained professional, who has their own office space, equipment, takes care of their own training and professional development, can work unsupervised, pay their own taxes, look after their own insurances and superannuation obligations and work confidentially and possess the knowledge of running their own business, then maybe a Virtual Assistant might be a better alternative to hiring someone who you may need to train, provide employee benefits and allowances, tea breaks, leave loading, Superannuation Payments and more.

Of course the concept of a Virtual Assistant or Virtual Professional isn't for everyone and there are still many, many businesses in Australia who don't even know what a Virtual Assistant is. In saying that Virtual Businesses are increasing in popularity in states such Victoria, New South Wales and Queensland. Plus, the need to get work done faster, better and easier is seeing many more virtual businesses on the rise. So why not give it a go, see what it's all about and you never know it may be the solution you've been needing for a long time.

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